BOA is a cost reimbursement program.There are only two types of reimbursements that may be requested of the State as described below. Grantees should refer to the BOA Payment Guidelines & Request Forms for detailed instructions on requesting reimbursement.

• Payment advance - Immediately upon receipt of an executed contract, the grantee may submit a letter and a NYS Standard Voucher for a payment advance (25% of grant award). The request must identify how the advance will be used and include a cost breakdown that conforms to the budget categories in the approved contract work plan.

Sample Letter (DOC)

Sample Letter (PDF)

Voucher for Advance (DOC)

Voucher for Advance (PDF)

If you encounter any problems, please
e-mail Vince Sculco or call him at (518) 473-2466

 • Requests for reimbursement - Requests for reimbursement must be based on actual eligible project costs incurred. Costs must be summarized by the budget categories in the approved contract work plan. Payment requests must be tied to reimbursable eligible project expenses and the Department of State acceptance of completed products described in the work program.

BOA Payment Guidelines & Request Forms